Dedicated Offshore VAs for US Businesses
Virtual Assistants for Small Business, Matched to Your Role
Get a dedicated, college-educated, English-speaking assistant from the Philippines who works your US business hours. No contract. No setup fee.
- Up to 60% below the cost of a US in-house hire
- One dedicated VA per seat, not a shared pool
- Monthly pricing, cancel anytime, no setup fee
Trusted by Home Instead franchisees, Griswold and Savas Health.
Prefer to talk? Call 802-345-9548
Tell us the role you need filled
We scope the role with you for free and match a dedicated VA. No contract, no setup fee.
Why small businesses hire through SmartScale360
Cut your biggest expense
Labor can be up to 70% of total business costs. A dedicated offshore seat runs about 60% below a fully loaded US hire.
Dedicated, not shared
Your VA works only for your business, learns your systems and follows your SOPs. No rotating freelancers.
No contract, no setup fee
Simple monthly per-seat pricing so you can budget with confidence and scale up or down as needs change.
College-educated, English-speaking
Every candidate is screened for English ability and the specific skills your role needs before you meet them.
Covers your business hours
Staff work US business hours, with 24/7 on-call coverage where the role calls for it.
Built on real experience
SmartScale360 was founded on 20+ years of outsourcing and business experience across many industries.
What a small business virtual assistant can take off your plate
Most small business owners spend their day on inbox, calendar, invoices, follow-ups and small admin tasks. That work has to get done, but it does not need to be done by you or by a $65K US hire.
SmartScale360 places one dedicated remote staff member per role, screened for your industry and trained inside your own tools. You keep the systems you already use. We handle the sourcing, screening and matching.
- Executive assistance: calendar, inbox, calls, travel and project tracking in Asana, ClickUp, Monday or Trello
- Customer service: phone, email, chat and social DMs in Zendesk, Intercom, Freshdesk, Gorgias or HubSpot Service Hub
- Bookkeeping: categorization, reconciliation, AP/AR and month-end close in QuickBooks Online, Xero, NetSuite or Sage Intacct
- Billing and AR: invoicing, 30/60/90 aging follow-up and collections outreach
- Sales development: cold calling, email cadences and appointment setting in Apollo, Instantly, HubSpot or Pipedrive
- Social media and marketing execution: publishing, community management and reporting
- WordPress and Webflow site updates, plugin maintenance and page speed work
- Industry seats: home care scheduling and recruiting, real estate transaction coordination, mortgage pre-processing, insurance servicing and paralegal support
Businesses that trust our staff
“Breath of fresh air! I hired my first offshore team from SmartScale360 and my business scaled so fast. Forever grateful!”
“We have really enjoyed having Ericka join our team as a recruiter. She is an excellent employee and is doing great work.”
“Mia is GREAT. She asks a lot of questions, quick learner, takes the lead and engages in conversations. The whole team has enjoyed working with her so far.”
How hiring your VA works
Free role scoping call
We talk through the tasks, tools and hours you need covered, then confirm the role is a fit.
We source and screen
We recruit from our Philippines talent pool and screen for English, skills and industry fit, then send you candidates.
You interview and onboard
You pick the person you want. They start on your tools and SOPs, on a monthly seat with no contract.
Frequently asked questions
How does pricing work?
Pricing is monthly, per seat, per role. There is no contract and no setup fee. A seat runs roughly 60% below the fully loaded cost of a comparable US in-house hire. We quote your exact role on the free scoping call.
Is the assistant dedicated to my business?
Yes. Each seat is one dedicated staff member matched to your role. They learn your systems and follow your SOPs instead of splitting time across many clients.
Where are the virtual assistants based?
Our staff are based in the Philippines. They are college-educated, screened for English-speaking ability, and work US business hours, with 24/7 on-call coverage for roles that require it.
Can I hire just one VA to start?
Yes. Many small businesses start with one seat and add more as the workload grows. You can scale up or down as your needs change.
Do you place US-based staff?
No. SmartScale360 places offshore staff from the Philippines only. We serve clients located in the United States.
What if I need an industry-specific role?
We specialize in roles for home care, real estate, mortgage, insurance, law firms, accounting, e-commerce, IT services and marketing agencies. Tell us your industry and tools on the scoping call and we match accordingly.
Get pricing for your virtual assistant seat
Tell us the role you need covered. We scope it for free and show you what a dedicated, college-educated VA would cost each month. No contract, no setup fee.
- Up to 60% below the cost of a US in-house hire
- One dedicated VA per seat, not a shared pool
- Monthly pricing, cancel anytime, no setup fee
Prefer to talk? Call 802-345-9548