Contract-to-Close Support
A Transaction Coordinator Company Built for Busy Agents
Get a dedicated remote transaction coordinator who opens files, tracks deadlines and keeps your broker compliance file clean, so you stay in appointments.
- Dedicated TC seat, not a shared pool or gig worker
- Handles 25-40 files per month per seat
- No contract and no setup fee, billed monthly per seat
Built on 20+ years of outsourcing and business experience across industries.
Prefer to talk? Call 802-345-9548
Talk to us about your transaction volume
Tell us about your team and we'll scope the right TC seat for you. Free consultation and role scoping.
Why agents and teams pick SmartScale360
Up to 60% below a US hire
An in-house TC runs $45-65K per producing team. A dedicated offshore seat costs about 60% less, with one predictable monthly price.
Your TC, every day
You get one dedicated coordinator matched to your workflow, not a rotating call center. They learn your cadence and your broker's rules.
Clean compliance files
Your TC verifies signatures and dates, tracks contingency deadlines and keeps the broker file complete and state-specific.
Works in your tools
Dotloop, SkySlope, DocuSign Rooms, Brokermint, Follow Up Boss, kvCORE, Chime and LionDesk. No new software to buy.
No contract, no setup fee
Month-to-month per seat. Scale up when volume grows or scale back when it slows.
US business hours
Your coordinator works your hours from the Philippines, so title, lenders and clients get same-day answers.
What your remote transaction coordinator handles
Our transaction coordinators own the contract-to-close workflow for US residential agents, teams and brokerages. From the executed contract to the post-close review request, they keep every date, document and party moving.
Every coordinator is college-educated, English-speaking and screened for the role before you meet them. They follow your cadence, your templates and your broker's compliance checklist.
- Open transaction files and verify all signatures and dates
- Coordinate with title, escrow, lender, inspector, appraiser and co-op agents
- Track inspection, financing, appraisal and HOA document deadlines
- Maintain the state-specific broker compliance file
- Update Dotloop, SkySlope, DocuSign Rooms, Brokermint and TC Assist
- Send status updates to buyers, sellers and agents on your set cadence
- Schedule closing and the final walkthrough
- Update Follow Up Boss, kvCORE, Chime or LionDesk after close for reviews and referrals
Trusted by US businesses
“Breath of fresh air! I hired my first offshore team from SmartScale360 and my business scaled so fast. Forever grateful!”
How hiring your TC works
Free role scoping call
We walk through your file volume, your platforms and your broker's compliance rules to define the seat.
Meet matched candidates
We screen for English, real estate admin skill and fit, then you interview the shortlist and pick your coordinator.
Onboard and go live
Your TC learns your SOPs and templates, starts on live files and reports to you directly. Scale the seat up or down as volume changes.
Frequently asked questions
How is pricing set for a transaction coordinator?
Pricing is a flat monthly rate per seat, roughly 60% below the fully loaded cost of a US in-house hire. There is no contract and no setup fee. A short scoping call gives you the exact number for your role.
How many files can one coordinator handle?
One dedicated seat typically handles 25 to 40 files per month. If your volume is higher, we scope more than one seat.
Is the coordinator dedicated to my team?
Yes. You get a dedicated staff member matched to your role, working your hours, not a shared pool of agents.
Where are your transaction coordinators based?
They are college-educated, English-speaking professionals in the Philippines who work US business hours. We serve clients across the United States.
Can they work in my transaction platform and CRM?
Yes. Our TCs work inside Dotloop, SkySlope, DocuSign Rooms, Brokermint and TC Assist, and update CRMs like Follow Up Boss, kvCORE, Chime and LionDesk.
What if my volume drops?
There is no contract. You can scale the seat up or down as your business needs change.
Stop doing paperwork between showings
Tell us your monthly file count and the platforms you use. We'll scope a dedicated remote transaction coordinator and send you a clear monthly price.
- Dedicated TC seat, not a shared pool or gig worker
- Handles 25-40 files per month per seat
- No contract and no setup fee, billed monthly per seat
Prefer to talk? Call 802-345-9548