Procurement & purchase orders
Purchase Order Software Built Around How You Buy
Keel builds a custom procurement system for your team. Raise requisitions, route approvals, manage suppliers and receive goods without living in email and spreadsheets.
- Requisition to PO, approvals and three-way matching
- Supplier records, pricing terms and performance tracking
- Syncs with your finance systems and inventory
Built by Keel, founded 2021 and backed by $6m seed funding from Earlybird and LocalGlobe.
Tell us about your purchasing process
Share a few details and we'll come back with how Keel would build it.
Why teams choose Keel for procurement
Built for your approval rules
Set specific user roles and approval workflows so spend stays under strict control.
Suppliers in one place
Keep supplier records, pricing terms, certifications and preferred supplier rules together.
Stop chasing paperwork
Go from purchase request to receipt in one system instead of email threads and sheets.
Connected to your stack
API integrations sync with finance systems for budget updates, invoice reconciliation and cost tracking.
Live in weeks, not months
Launch tailored systems in weeks instead of months, then keep changing them as you grow.
Full audit trail
Every change is logged with built-in permissions, observability and audit logging.
What your procurement system can do
Keel gives you a professional-grade procurement stack to manage suppliers, handle purchase orders and streamline replenishment. It is custom software, so it models your categories, your cost centres and your sign-off rules instead of forcing a template on your team.
Because purchasing sits next to stock and orders, Keel can connect procurement to inventory, reorder points and supplier lead times in the same system. You own the data model and can change it whenever your process changes.
- Flexible PO creation with supplier catalogs, multi-currency and multi-location support
- Requisition-to-PO flow with structured approvals, amendments and cancellations
- Three-way matching between purchase order, receipt and invoice
- PO-based receipts: full, partial or over-receipt, with discrepancy handling
- Quality checks and put-away instructions on receiving, with automatic inventory updates
- Budget tracking with alerts for approval requests, budget limits and supplier issues
- Supplier onboarding forms and performance tracking against your own KPIs
- Custom reports and dashboards for spend by category, supplier performance and budget use
- Auto-generated internal tools for ops, customer service and finance teams
Built by operators, used by growing teams
“Keel is truly one of the most obvious wins I've ever seen in the Ops world”
“Keel has been instrumental in the successful launch of Bravely's new platform. Their comprehensive backend solution, paired with the exceptional support of their fantastic team, enabled us to rapidly deploy a sophisticated and meticulously crafted product in a tightly regulated industry. Without Keel, we'd be months behind our current launch.”
“Keel's built-in permission engine is incredibly secure and powerful — No other service does it this well!”
What happens after you get in touch
We talk through your buying process
Tell us how requisitions, approvals, suppliers and receiving work today, and where they break.
We map it to a Keel schema
We turn your process into a data model and show how the purchase order system would work.
You get a plan and a quote
We share scope, how it fits your existing tools, and what it takes to go live.
Frequently asked questions
How much does purchase order software from Keel cost?
Pricing depends on the scope of your system, so we quote after we understand your process. Tell us about your approvals, suppliers and integrations and we'll come back with numbers.
Is this off-the-shelf software or custom built?
It is custom. Keel is a code-first operations platform, and your procurement system is built on a schema that matches your own workflows, roles and terminology.
Can it connect to our finance and inventory tools?
Yes. Keel offers API integrations with finance systems for budget updates, invoice reconciliation and cost tracking, plus e-commerce platforms, 3PLs and IoT devices such as smart shelves and sensors.
Can we control who approves spend?
Yes. Keel supports highly specific user roles and approval workflows, with row- and role-based permissions and deny-by-default access control.
Do you work with companies outside the UK?
Keel is based in Altrincham, Cheshire and the UK is the primary market, with remote delivery to customers across Europe.
How long does it take to go live?
Timelines depend on scope. Keel is built so teams can launch tailored systems in weeks instead of months, and we confirm a realistic plan in your quote.
Get purchase order software that fits your process
Tell us how your team raises, approves and receives orders. We'll show you how Keel would build it and what it would cost.
- Requisition to PO, approvals and three-way matching
- Supplier records, pricing terms and performance tracking
- Syncs with your finance systems and inventory