Cloud employee intranet and portal
Intranet Software for Charities and Frontline Teams
Give every worker one branded portal for policies, news and answers. Publish once and reach them on mobile, web, email, SMS and break-room screens.
- Policies, handbooks and forms in one place, with AI search
- Mobile access for staff with no desk, laptop or work email
- Start with one hub and add more as your needs grow
Official SHRM and HRCI Recertification Provider
See the intranet in action
Tell us about your teams and we will show you a portal built around how they work.
Why teams choose the HubEngage intranet
One portal instead of many tools
Bring communications, recognition, surveys and learning into one platform. Consolidating tools cuts software costs and ends tool fragmentation.
Reaches staff with no work email
Field, shift and site-based workers open a mobile app or get an SMS. Nobody is left out because they never sign in to a computer.
Answers found in seconds
AI search pulls answers out of policies, handbooks and HR documents, so people stop emailing the same questions to a small team.
Proof that people read it
Policy read-acknowledgement keeps an audit trail and retention-compliant records. Analytics dashboards show what is actually being opened.
Recognition people can feel
Peer and manager recognition with rewards through the Tango Card integration, plus gamification across the whole platform to drive adoption.
Publish once, reach every channel
Content is auto-formatted for mobile app, web portal, email, SMS and digital signage, so one post covers everyone.
What is inside your staff intranet
HubEngage is a cloud employee intranet and branded portal for organizations whose people are spread across sites, shifts and the field. Office staff use the web portal. Everyone else uses the mobile app, email, SMS or a screen in the break room, drawing from the same content.
The platform is modular. You can start with the intranet alone, then add recognition, surveys, instant messaging or learning as your programs grow. It is staff-facing only, not a donor, member or public-facing site.
- Branded employee portal with role, site and department personalisation
- AI-powered search across policies, handbooks and HR answers
- AI content creation, automated email crafting and multilingual translation
- Policy read-acknowledgement with audit trail and retention-compliant records
- Credential, certification and license expiry tracking with reminders
- Employee recognition and rewards, with Tango Card rewards integration
- Pulse, stay and exit surveys with engagement analytics dashboards
- Incident, near-miss and hazard reporting forms submitted from mobile
- Enterprise security with SSO and MFA, ISO 27001 and SOC 2
Organizations that run on HubEngage
“When I joined RBH about three years ago, one of the first things that I noticed was a huge gap in our internal communications. Really all we had was email, Skype and a quite an old legacy internet system that really wasn't being used by anybody, so I was looking around for a tool that could effectively connect our employees that was intuitive, fun, scalable, and of course it had to be mobile as well. HubEngage was a platform through which we felt that employees could start connecting directly with each other, while also allowing us to consolidate some of the important links that we have in the organization, as well as becoming a central hub for for all other kinds of information. So in many ways it almost became the intranet that we didn't have.”
“After learning more about HubEngage, we quickly discovered that it met several of our needs in terms of sustainable solutions for internal communications. The customization of the platform makes it easy to tailor the application to reflect your brand and meet your individual needs. We are excited to use it to as a tool to engage our staff members, show them recognition for milestones and accomplishments, and further connect everyone across the organization.”
“With HubEngage, we're empowering our workforce by providing a platform for open communication, real-time updates, and personalized content delivery. From project updates to company announcements, employees can stay informed and engaged, regardless of their location.”
What happens after you ask for a demo
We learn how your people work
A short call about your sites, shifts, languages and who currently gets left out of updates.
You see a live walkthrough
We show the portal, mobile app and the hubs that match your goals, using examples close to your setup.
You get a plan and pricing
We map out the hubs you need, the rollout steps and a quote for your organization.
Frequently asked questions
Is this built for charities and nonprofits?
HubEngage is a staff-facing intranet for any organization with people spread across sites, shifts or the field. It has been used by groups as varied as City of Mesa, Carevide, Jr's Academy and Graham Packaging. On the demo we map it to how your teams work.
What does it cost?
We do not publish prices. The platform is modular, so you only take the hubs you need and add more later. Share your staff numbers and goals and we will put together a quote.
Can staff without a work email or computer use it?
Yes. That is the core of the design. They use the mobile app, SMS text messages or digital screens, and shared terminals where individual devices are not issued. The same content flows to every channel.
Is this for donors, members or the public?
No. HubEngage is for employees only. We do not provide donor, member, parent, student or citizen-facing communication tools.
How long does it take to launch?
It depends on scope and how much content you bring across. As one customer, EnerCorp, put it, they launched in six weeks. We will build a rollout plan with you on the call.
How secure is it?
The platform supports SSO and MFA and is backed by ISO 27001 and SOC 2, with HIPAA-conscious deployments available for organizations handling health information.
See the intranet your whole team will actually use
Tell us how your staff are spread out and we will show you a branded portal, mobile app and multi-channel reach in one live walkthrough. No cost to look.
- Policies, handbooks and forms in one place, with AI search
- Mobile access for staff with no desk, laptop or work email
- Start with one hub and add more as your needs grow