AI Scheduling Assistant by Eva Speaks
An AI Scheduling Assistant That Books Appointments by Phone
Eva answers every call day or night, checks your real availability, offers open slots, and books the appointment while the caller is still on the line.
- Books into Calendly, Google Calendar and Acuity
- Handles reschedules, cancellations and reminders
- Answers and books 24/7, including nights and weekends
Calls handled by AI, with data processed in U.S. data centers.
See Eva book a real appointment
Tell us a little about your business and we'll set up a demo and pricing for your call volume.
Why businesses use Eva to schedule
Booked on the first call
No phone tag and no callback list. Eva checks availability and confirms the time during the conversation.
Fewer no-shows
Eva sends confirmations by SMS or email and places outbound reminder calls before the appointment.
Works with your calendar
Eva writes bookings into the tools you already use, so your team keeps one source of truth.
Never closed
Nights, weekends and holidays are covered. Callers get the same booking experience at 3 PM or 3 AM.
Every call written down
Eva transcribes each conversation with speaker labels, timestamps and the appointment details.
Handles the whole call
Beyond booking, Eva qualifies leads, answers FAQs and routes urgent callers to the right person.
What Eva's AI scheduling assistant does on a call
Eva is a conversational AI voice agent built on large language models with natural text-to-speech. She picks up the phone, understands what the caller wants, checks your live calendar, offers open times, and books the slot. If the caller needs to move or cancel a visit, Eva handles that too.
Because Eva connects to your existing systems, the booking, the transcript and the caller details land where your team already works. You set the rules for hours, providers, resources and escalations in the Eva dashboard.
- Checks availability and offers open slots during the call
- Books, reschedules and cancels appointments
- Supports recurring appointments, multi-resource scheduling and timezones
- Sends confirmations by SMS or email and automated reminders
- Outbound calls for appointment confirmations and web-lead follow-up
- Integrates with Calendly, Google Calendar and Acuity
- Connects to EHR, dealership service-bay, legal intake and spa or salon booking platforms
- Pushes transcripts and structured data into CRMs like Salesforce, HubSpot and GoHighLevel
Built for real call volume
“Before Eva Speaks, we were losing potential clients simply because of timing. Most people reach out about a renovation or new build in the evening or on weekends - that's when they finally have a moment to think about their project. By Monday, half of them had already booked a consultation with someone else. Since setting up Eva Speaks, every call gets answered, day or night. The integration with Zoho CRM means my team has the lead details waiting first thing in the morning, ready to follow up. We've essentially stopped leaking business after hours. Best operational decision we've made in years.”
“In design, speed matters more than most people realize. A prospect who feels heard in the first five minutes is a prospect you usually keep. We used to miss a frustrating number of inquiries on weekends, and you never get those leads back. Eva Speaks handles the initial call professionally, captures everything we need, and drops it straight into our CRM. The reporting backs it up too - we're now answering around 95% of prospect calls immediately and haven't missed a single after-hours lead since launch. Clients regularly mention how nice it was to actually reach someone when they called. Highly recommend it for any firm that lives and dies by response time.”
“I was skeptical that an automated system could represent our studio well, since the first impression really matters in this industry. I've been pleasantly surprised. Eva Speaks doesn't feel like a generic answering machine - it actually captures the prospect's needs and logs them cleanly into Zoho so nothing slips through the cracks. The biggest change is peace of mind: I no longer worry about the phone ringing unanswered while we're focused on a project or away for the weekend. Our lead management is far more consistent now, and the 24/7 availability has genuinely improved how prospects experience us from the very first contact.”
What happens next
Tell us about your calls
Share your industry, call volume and the calendar or booking system you use.
See a live demo
We show you how Eva greets callers, checks availability and books an appointment.
Get pricing and a setup plan
We map your scheduling rules, integrations and escalation paths, then quote your deployment.
Frequently asked questions
How much does the AI scheduling assistant cost?
Pricing is quote based. Tell us your call volume and the systems you need connected, and we'll put together pricing with your demo.
Which calendars can Eva book into?
Eva integrates with Calendly, Google Calendar and Acuity, plus healthcare EHR scheduling, dealership service-bay calendars, legal intake systems and salon or spa booking platforms.
Can Eva handle reschedules and cancellations?
Yes. Eva checks availability, moves or cancels the booking, and sends the updated confirmation by SMS or email.
Will Eva call people to remind them?
Yes. Eva places outbound calls for appointment confirmations and reminders on configurable schedules, with retry logic and voicemail detection.
Do I have to write a script?
No scripting is required. You configure Eva with your business knowledge, booking rules and escalation triggers, and she handles multi-turn conversations naturally.
Where is my call data stored?
Voice data is processed and stored in U.S. data centers. Recordings may be kept for quality assurance and product improvement, and you can opt out of data use for AI model training.
Let Eva book your next appointment
See how an AI scheduling assistant answers, qualifies and books calls into your calendar around the clock. Request a demo and pricing for your business.
- Books into Calendly, Google Calendar and Acuity
- Handles reschedules, cancellations and reminders
- Answers and books 24/7, including nights and weekends